FAQ

Logistics
COVID-19 measures
Visa
Registration

Logistics
- Q1: Will there be any place specified for bilateral meetings between delegations?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q2: Will the translation be simultaneous or successive?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q3: Will hybrid events be broadcasted?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q4: Are there any social/cultural programs, such as field visits?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q5: Will there be an app like Whova used to facilitate networking, in-person and virtual attendance, and so forth?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
COVID-19 Measures
- Q1: The Q-Code system can only be filled out 48 hours before the flight departure (because the PCR result needs to be uploaded into the system). How do we access the Q-Code system? Are there any links?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q2: Must Vietnamese stay in quarantine for seven days when entering Korea?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q3: Which definition of 'vaccinated' does the quarantine waiver scheme follow? Are 'recovered' people accepted as well?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q4: Which document is accepted for proof of vaccination? Are national vaccination cards accepted?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q5: What do we do if we have a vaccination card from a French-speaking country? Do we need it to be translated into English?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q6 If a foreign participant happens to be COVID-positive upon entry to Seoul, Korea, or during the congress, will he/she be treated in a specific way?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q7: Is one dose of the Johnson & Johnson vaccine enough to be considered fully vaccinated in Korea?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q8: If a participant tests positive before/during/after the conference, what are the quarantine protocols?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
Visa
- Q1: Would it be all right if we use a tourist visa to participate in the congress, or do we need a specific visa so we can participate? I'm from the Philippines.
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q2: When do we get the invitation letter and business registration number of KFS to appl for the visa to avoid delays?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q3: The Embassy of the Republic of Korea in India is not issuing visas, as they want an approval letter and a visa letter. Is it possible to issue a separate approval letter from the Republic of Korea's Ministry of Justice?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q4: For a C-3-1 short-stay visa, we were advised by KVAC to provide an invitation letter from the relevant ministry in South Korea and confirmation from the Korean embassy.
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
Registration
- Q1: I could not make the registration payment. My VISA credit card, in addition to the 16 numbers on the front, has three digits on the back that cannot be entered in the payment link.
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q2: We have been told by event organizers that the registration is free, and speakers are advised to register using the 'pay later' option. However, this option prevents us from finalizing the registration and booking the dinner and trips. How can speakers complete their registration?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q3: Do virtual attendees still need to select "pay later" to avoid paying the registration fee, or will there be another process after the 5 April website update? Currently, the "pay later” selection is not showing that the individual is registered correctly. It says "not completed" Thank you.
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.
- Q4: Does the 15 April deadline for registration also apply to virtual participation?
  
  There are bilateral meeting rooms for the XV World Forestry Congress. Please get in touch with the secretariat of the WFC (ihppp@korea.kr) to discuss this in detail.

FAQ

Logistics

Q1: Will there be any place specified for bilateral meetings between delegations?

Q2: Will the translation be simultaneous or successive?

Q3: Will hybrid events be broadcasted?

Q4: Are there any social/cultural programs, such as field visits?

Q5: Will there be an app like Whova used to facilitate networking, in-person and virtual attendance, and so forth?

COVID-19 Measures

Q1: The Q-Code system can only be filled out 48 hours before the flight departure (because the PCR result needs to be uploaded into the system). How do we access the Q-Code system? Are there any links?

Q2: Must Vietnamese stay in quarantine for seven days when entering Korea?

Q3: Which definition of 'vaccinated' does the quarantine waiver scheme follow? Are 'recovered' people accepted as well?

Q4: Which document is accepted for proof of vaccination? Are national vaccination cards accepted?

Q5: What do we do if we have a vaccination card from a French-speaking country? Do we need it to be translated into English?

Q6 If a foreign participant happens to be COVID-positive upon entry to Seoul, Korea, or during the congress, will he/she be treated in a specific way?

Q7: Is one dose of the Johnson & Johnson vaccine enough to be considered fully vaccinated in Korea?

Q8: If a participant tests positive before/during/after the conference, what are the quarantine protocols?

Visa

Q1: Would it be all right if we use a tourist visa to participate in the congress, or do we need a specific visa so we can participate? I'm from the Philippines.

Q2: When do we get the invitation letter and business registration number of KFS to appl for the visa to avoid delays?

Q3: The Embassy of the Republic of Korea in India is not issuing visas, as they want an approval letter and a visa letter. Is it possible to issue a separate approval letter from the Republic of Korea's Ministry of Justice?

Q4: For a C-3-1 short-stay visa, we were advised by KVAC to provide an invitation letter from the relevant ministry in South Korea and confirmation from the Korean embassy.

Registration

Q1: I could not make the registration payment. My VISA credit card, in addition to the 16 numbers on the front, has three digits on the back that cannot be entered in the payment link.

Q2: We have been told by event organizers that the registration is free, and speakers are advised to register using the 'pay later' option. However, this option prevents us from finalizing the registration and booking the dinner and trips. How can speakers complete their registration?

Q3: Do virtual attendees still need to select "pay later" to avoid paying the registration fee, or will there be another process after the 5 April website update? Currently, the "pay later” selection is not showing that the individual is registered correctly. It says "not completed" Thank you.

Q4: Does the 15 April deadline for registration also apply to virtual participation?

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